exhibitor resource center

Welcome to the Medtrade 2011 Exhibitor Resource Center! This area of the web site is for current exhibitors only, and is to be used to manage the exhibiting process and help you maximize your return on investment. We encourage you to check back often for updates and additional information.

If you are interested in exhibiting please click here.

Exhibitor Services Manual

Booth Packages

Maximize and make your participation in Medtrade easier. Add one of our full turnkey booth packages.

Show Schedule

Targeted Move-In Schedule
Targeted Move-In Floor Plan

Saturday	October 22, 2011	8:00am – 5:00pm
Sunday	October 23, 2011	8:00am – 5:00pm
Monday	October 24, 2011	8:00am – 5:00pm

Move-Out Schedule

Thursday	October 27, 2011	2:00pm – 9:00pm
Friday	October 28, 2011	8:00am – 5:00pm

Installation of Booths
All booths must be completely set by 5:00 pm on Monday, October 24.
No move-in will be allowed in the morning on Tuesday, October 25.
All Booths must remain set until 2:00 pm on Thursday, October 27.

Dismantle of Booth
Empty containers will be returned after 3:00 pm on Thursday, October 27.
All Booths must be completely removed by 5:00 pm on Friday, October 28.
Outbound Carriers must arrive and check-in no later than 12:00 pm on Friday, October 28.
Freight will be forced beginning at 12:00 Noon on Friday, October 28.

Show Schedule

subject to change
MONDAY, OCTOBER 24
8:00am - 12:00pm	Pre-Show Seminars
1:45pm - 2:45pm	Medtrade Conference Sessions
3:00pm - 4:00pm	Medtrade Conference Sessions
4:15pm - 5:15pm	Medtrade Conference Sessions
TUESDAY, OCTOBER 25
7:45am - 8:30am	Continental Breakfast
8:45am – 9:45am	Medtrade Conference Sessions
10:00am – 5:00pm	Expo Hall Open
2:45pm - 3:45pm	AAHomecare Washington Update
4:00pm - 5:00pm	Medtrade Welcome Reception/Beer Garden
5:30pm - 7:00pm	AAHomecare Stand Up for Homecare Reception
5:30pm - 8:30pm	Power for Funding Networking Reception
WEDNESDAY, OCTOBER 26
8:00am - 9:00am	Medtrade Conference Sessions
9:15am - 10:15am	Medtrade Conference Sessions
10:00am - 5:00pm	Expo Hall Open
10:30am - 11:30am	Medtrade Conference Sessions
THURSDAY, OCTOBER 27
9:00am - 10:00am	Medtrade Conference Sessions
10:00am - 2:00pm	Expo Hall Open

Medtrade Connect & Directory Listing Information

Enter your exhibitor profile and product categories on Medtrade Connect

Don’t Delay! Directory Deadline is August 31!
Upgrade your Print or Digital Listings for added exposure.

Invite Your Customers & Prospects with a Complimentary Expo Pass

Invite your customers to Medtrade 2011 by sending them a Complimentary Expo Pass. Send the passes by email, out with your sales or delivery team or add them into your monthly mailings. You can send a general pass or you can create your own unique registration code to put on the pass before sending. You can track who is signing up with your code! Log in here to create your code then enter the code on this custom pass. Pre-printed cardstock general passes are available upon request while quantities last. Request printed passes here and they will be mailed to you.

Registration

Registration will be opening the beginning of June. Conference access for exhibiting company personnel is only $49 and gives you access to over 120 sessions!

Exhibitor Registration Schedule

Sunday	October 23, 2011	1:00pm – 5:00pm
Monday	October 24, 2011	8:00am – 5:00pm
Tuesday	October 25, 2011	8:00am – 5:00pm
Wednesday	October 26, 2011	8:00am – 5:00pm
Thursday	October 27, 2011	8:00am – 2:00pm

Download Official Medtrade Logos

Download Medtrade logos:JPG, PDF
Download Homecare Works logos: PDF, JPG

Official Medtrade Vendors

Look for this seal when placing service orders for Medtrade – only Official Medtrade vendors will identify themselves with the Official Vendor seal. Put your trust in those companies who are here to help you have the best Medtrade experience possible, and look for the seal before placing any orders. Medtrade guarantees the products and service you will receive from our official vendors.

GES is pleased to be the Official Services Provider for Medtrade
Save up to 30% on all GES products and services by booking before the discount deadline date of October 3, 2011. GES is your one stop shop for all your show needs.
Click below for more information or to order services.

Find out more about GES

XPress Lead Retrieval Equipment

Don’t miss this opportunity to gain extra exposure for your products, and lead to extra sales!

Medtrade Exhibitor Priority Points System

The priority points system is used as a basis for space assignment for Medtrade and Medtrade Spring and is designed to reward past support/advocacy of the Medtrade events.

Any company, who is exhibiting in the current show or has exhibited in any of the past six shows, is qualified for priority placement. Exhibitors in the current show will be given a priority meeting time at that show. Notice of meeting date/time will be sent to the company contact at least 14 days prior to the show and a reminder of the meeting day/time will be placed in the companies’ booth the day prior to the priority meeting.

• Priority Point Rules and Regulations

Book your hotel through our official Housing partner, On-Peak and earn extra priority points! For every room you book through On-Peak your company will earn one additional priority point which will be added to your overall total. Book 4 rooms and earn 4 points, book 40 rooms and earn 40 points!

Exhibitor Educational Resources

Sessions for Medtrade 2011:

Introducing Medtrade Connect - Meet your perfect customers at the show!
This brief webinar will introduce you to Medtrade Connect – a tremendous tool that is included in your exhibitor registration. This easy to use system will get qualified buyers to show up at YOUR booth AND maximize your show investment.

View sessions from Medtrade Spring:

Getting Noticed and Getting Leads – The Keys to a Successful Medtrade Experience

Plan and Save – How to Reduce Your Show Expenses by 25%

A Lead is Like a Doughnut – Why You Need to Follow Up Fast!

Medtrade will be bringing additional educational opportunities and webinars throughout the year. If there is a particular topic you would like to see addressed please let us know. E-mail Kevin Gaffney with your suggestions and comments.

Get customized sales and marketing assistance from our partners at Emerge. Contact Mike Sperduti at 888.409.0099 or info@emergesales.com.

Medtrade Ambassador Program

Designed for first time exhibitors, the Medtrade Ambassador Program helps guide you through all of the steps necessary to have a successful exhibiting experience. Our expert team will contact you, answer all your questions and set up a plan customized to help you reach your goals and objectives. Learn more

Exhibitor Advisory Board

The mission of the Medtrade Exhibitor Advisory Board (XAB) is to assist in the growth of the Medtrade Exposition with continued support to exhibiting companies and Medtrade management. XAB representatives serve as experts for fielding questions and providing resources and initiatives for the continued success of the exposition and those who are participating.

New Product Pavilion

Medtrade Spring’s New Product Pavilion is where you will see the most innovative HME products which have been in the market for less than one year. Gain extra exposure for your new products, before, during and after the show by featuring them in the official New Product Pavilion.

Sponsorship & Advertising Opportunities Designed to Maximize Your Return on Investment!

From building product awareness to increasing sales, becoming an official show sponsor and/or advertiser will further enhance your presence among the hundreds of exhibitors at Medtrade Spring. Gain additional exposure by purchasing one of the high-profile and high-value sponsorship packages to stand out among your competition.

   •   Advertising and Sponsorship Opportunities
   •   Lunch & Learn Session Sponsorship - NEW
   •   Sponsorship Graphic Upload Process
   •   Digital Brochure Kiosk

Medtrade TV is Back for Another Season!
Medtrade will once again partner with HME Providers to bring you news and information right to your computer, laptop or handheld. Reach thousands of qualified buyers with your unique message through Medtrade TV. Companies who are interested or would like more information, please contact:
Jennifer Sowards

HME Providers, Inc.
jsowards@Hmecorporate.com
321-267-7576 Ext. 222

BEWARE OF MISLEADING ADVERTISING SCAMS

Two companies: Fairguide by Construct Data Verlag AG and Expo-Guide by Commercial Online Manuals S de RL de CV are targeting Medtrade exhibitors with advertising scams.

Both companies offer advertising space on their, using a form which resembles an organizer's free catalogue listing service, inviting exhibitors to sign and return the form for an entry in an online directory. However, exhibitors who sign and return the form are then bound to a non-terminable agreement at significant cost for a period of at least three years and automatically renewing thereafter at the same cost, unless cancelled by registered letter within the appropriate period.

Please note that Medtrade has no relationship with Construct Data Verlag AG, Fair Guide, Expo-Guide, Commercial Online Manuals S de RL de CV or any of its many other brands, and they have no right to use Medtrade's show name and brand on information they send out to exhibitors.

If you receive a document from Construct Data Verlag AG or Expo-Guide by Commercial Online Manuals S de RL de CV which uses our name or the name of our events and which offers advertising space on the Fair Guide website, please do not sign the form unless you have carefully read and understood the terms contained in the small print.

View informative videos: